What does a Toastmaster do at a Wedding Reception?

 
 Professional Toastmasters worth their salt will have met up with the client at least once before the event, they will also meet or liaise with the function manager. The toastmaster will have composed a detailed account and dossier of the client’s requirements and time-table the proceedings. For Jewish weddings the hosts will probably request several meetings during which detailed rehearsals of the Banquet and the day’s festivities may take place.
During the reception, I will carry out any or all of the following functions according to your wishes.
 
 1.  Where the Reception is at a different venue from the actual wedding, I will:
 
  • Be at the reception venue well before the arrival of the bride and groom to liaise with the banqueting or catering manager about the day's proceedings.  
  • Greet the bride and groom on their arrival and ensure their needs are catered for.
  • Greet the main members of the wedding party, check with the best man that he is aware of his responsibilities during the reception.
  • Assist the photographer in gathering the required groups together.
  • Organise the receiving line (if required).
  • Announce guests to be received.
  • Announce the entrance of the bride and groom.
  • Announce, or say, Grace as required.
  • Make any announcements required, e.g. cameras on table, circulation of guest book, etc.
  • Announce ceremonial cutting of cake, assisting the couple in posing correctly for the photograph.
  • Announce speakers and toasts.
  • Assist with handing out bouquets and presents to the mothers and bridesmaids.
  • Arrange the traditional throwing of the bouquet.
  • Announce details of evening entertainment.
  • Undertake any other agreed duties required of me.
  • Meet and greet guests for evening funcion.
  • Anounce a formal welcome to the evening guests giving details of buffet times etc.
  • Introduce the DJ or the band, ensuring that the couples prefered opening song/ music is known.
  • Introduce the newly-weds for the first dance.
  • Say a discreet Farwell to the hosts and happy couple and collect the balance of my fee.

2. Where the civil ceremony is at same venue as reception, I will:

  • Be at the venue well before the arrival of the guests to liaise with the registrar, banqueting or catering manager about the format of the day.
  • Greet the bridegroom and best man, take the bridegroom for interview with the Registrar.
  • Seat the bridegroom and best man in the ceremony room in good time ahead of the bride's entrance.
  • Greet the bride and take her for interview with the Registrar.
  • Meet and greet guests and direct them to the designated lounge area.
  • Announce to the guests when entry to the ceremony room is required, stating that no alcohol is permissable (by law) in the ceremony room.
  •  Assist the bride and her entourage prior to her entrance into the ceremony room.
  • Signal descreetly to the registrar and music source the readyness of the bride.
  • Fully open the entrance doors and beckon the guests to rise and beckon in the bride or-
  • Announce the entry of the bride (only with the Registrar’s prior consent).
  • Stay outside the ceremony room until, on cue, fully open the entrance doors and beckon out the newly married couple and their welcomed guests.
  • Announce the format of the day, introduce photographer and direct guests to photoshoot area.
  • Assist the photographer to assemble groups for photographs.
  • Announce entry to the reception breakfast.
  • Organise the receiving line and announce guests to be received.
  • Announce the entrance of the Bride and Groom.
  • Announce, or say,  Grace
  • Make any announcements required, e.g. cameras on table, circulation of guest book, etc.
  • Announce ceremonial cutting of cake.
  • Announce speakers and toasts.
  • Announce details of evening entertainment.
  • Undertake any other agreed duty required of me.
  • Meet and greet guests for evening funcion.
  • Anounce a formal welcome to the evening guests giving details of buffet times etc.
  • Introduce the DJ or the band, ensuring that the couples prefered opening song/ music is known.
  • Introduce the newly-weds for the first dance.
  • Say a discreet Farwell to the hosts and happy couple and collect the balance of my fee.
    It is very important for a Toastmaster to maintain a high level of  professionalism, and remain sober at all times; for this reason, I don't consume alcohol whilst officiating.